IEA European Epidemiology Federation (IEA EEF) 
Internal regulations/By-laws

(26 October 2001)

1.  Nature

The IEA European Epidemiology Federation is a Regional structure of the International Epidemiological Association, established in accordance with article 6 of the IEA By-laws.

2.  Aims

Within the aims and objectives of the IEA encompassing, according to Article 1 of the Constitution, “the development and use of epidemiological methods in all fields of health”, the aims of the IEA European Epidemiology Federation are in particular to facilitate communication among epidemiologists in Europe, to improve the quality of epidemiological research, to update ethical standards and credentials for epidemiology, and to foster the use of epidemiological research the domains of public health and of clinical medicine.

These aims are pursued by organizing IEA European Epidemiology Federation meetings, focused seminars and workshops, training and educational programmes in collaboration with the European Education Programme in Epidemiology (EEPE) and by offering consulting aids and support in areas of Europe with special needs.

The “Federation” type of structure explicitly recognizes the dynamic role of epidemiological societies active within Europe and intends to promote their collaboration within the IEA framework.

3.  Composition

The European Epidemiology Federation is composed of those epidemiological societies in Europe which voluntarily adhere to it.

4.  Members and voting rights

Members of each affiliated society are ex officio members of the Federation. They concur to the election of the European Epidemiology Federation officers (Paragraph 7) via the organs of their society, which they in turn elect.

In addition members of the Federation resident in the European region who are also individual membersof IEA vote for the election of the IEA Councillor for Europe, according to IEA constitution and by-laws procedures, and have right to vote at the business meetings.

5.  Business meetings

IEA European business meetings shall be held at the IEA European meetings, and not less frequently than every three years.

An announcement of an IEA European Epidemiology Federation meeting shall be made to the European members of the IEA and to the national societies within the Federation at least 120 days before the scheduled date. The business to be transacted shall include the Officers’ reports and any other items accepted by a majority of the present members and voting.

Special business meetings may be convened at any time by the IEA Councillor for Europe or a majority of the Board. Notice of this meeting shall be sent to the voting membership at least 70 days before the scheduled date for the meeting.

Motions are passed by a simple majority of members present and voting. At special business meetings at least 10% of all European IEA members must be present to pass a motion. Motions may also be passed by a mailed ballot among European members of the IEA by simple majority. One month should be allowed for the voting.

6.  Board

The Board of the IEA European Epidemiology Federation is composed of the IEA Councillor for Europe, of one representative of each affiliated society and of the IEA Executive Committee members resident in Europe, if any.

The IEA Councillor for Europe is the chairman and treasurer of the IEA funding.

The representative of an affiliated society is designated by the society among its IEA members who are also current officers of the society.

The Board elects two officers among its members, namely the secretary and the vice-chairman. The term of office is 3 years.

7.  Voting

All voting at business meetings and in the Board will be taken at a simple majority of members present and voting.

8.  Funding

Funds of IEA EEF are composed of:

  • Funds from the IEA councillor’s budget.
  • Income gained through activities of the IEA EEF. Societies who join the Federation contribute financially to the joint activities as agreed on an ad-hoc basis.

Financial liability of the joint societies is limited to the contributions agreed on in advance.

9.  Conduct of affairs

The treasurer is responsible for financial matters related to the IEA income. The account and the budget have to be submitted to the IEA treasurer for approval and presented to the members at the general business meeting.

At every business meeting an activity report and plans for the next term are presented to the members and the IEA Executive Committee by the chairman.

The treasurer presents the account and budget for the next year (or 2 years) at the general business meeting.